wedding walk-through
Photo Adrian Wood

Scheduling a wedding venue walk-through is a great way to get a tour, asking questions, and even meet some of the staff who might be present on your wedding day.

We met Eglantina Ruko, General Manager of Laticastelli Country Relais in Tuscany, who gave us a few tips and advices on what you should ask and know during a walk-through

R: What is it the first question should the couples have to ask to the wedding venue?

E: Most couples see the venue for the first time online. It is important, during the selection, to ask the property to send not only general information, but also photos of the various areas. Often, the websites are not updated. Not all venues are exactly what they seem to be.

wedding venue site inspection

R. How long does it take to look at a wedding venue?

E: Laticastelli is an entire village with amazing outside spaces. It’s important to take the time and spend at least a couple of hours together for a walk-through. I think it is important the bride and groom feel the venue. This is the reason   I always suggest to stay one night with us.

scheduling a wedding venue walk-through

Laticastelli bridal and luxury room

wedding venue walk-through

R: What type of event am I having? Small or large, formal or casual?

E: This is a question each couple has to ask itself and Is the room too large and will it make your event seem tiny? Can it be adjusted for a smaller or larger event? If you want a formal event and the room screams casual (or the other way around), will you have to spend a lot of money to transform the venue to make it look the way you want it to? It may be early to know when you are ready to book a venue, but you may want to ask early in the process whether the venue can accommodate your needs. A good thing to ask the manager of the venue is for pictures of prior events.

R: What do I need to know before booking a wedding venue?

E: Capacity for plan A and Plan B and all the steps for the wedding day: ceremony, welcome drink, meal, party.. everything else can be decided together

R: How far in advance should I book the wedding venue?

E: The perfect answer would be from 2 year to 6 months before the wedding. For giving the time to everyone to organize everything at its best…

wedding venue walk through
wedding venue walk-through

R: what should I ask at my final venue walkthrough?

E: It’s always great when couples come with a list of questions they would like answered during the walk-through. Of course they’ll have plenty of time to get into the nitty gritty details after they book, but think about the aspects that are important to the big picture.

R: What do wedding venue contracts look for?

E: The contract is a simple agreement between the parties that insures the bride and groom. It will include what the structure includes in the proposal, the agreed prices, the payment method and the cancellation policy.

Eglantina Ruko, General Manager of Borgo Laticastelli Relais since 2018

Right after finishing the university in Albania, moved to Italy in 2003 for a second university accomplished in 2007. She was fascinated by Tuscany where she actually lives. After many jobs in important hotels as front and back office receptionist , she became a Venue General Manager  in 2013 and discovered the weddings world while she was experiencing it during these years.

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